Alexandra Barbulea
Milan
Summary
People-oriented professional with a strong foundation in HR operations and a solid background as Office Manager across fast-paced, multicultural environments. Over the years, I have built a profile that blends organizational structure, interpersonal communication, and coaching skills.
My experience managing onboarding, employee support, training logistics, recruitment coordination, and cross-department communication has shaped a practical and human-centered approach to people processes. I enjoy simplifying workflows, creating clarity, and helping teams navigate daily challenges with efficiency and empathy.
Through my coaching and counselling studies, I have strengthened my ability to listen deeply, support colleagues through change, and foster wellbeing and engagement. This human-centered mindset enriches my operational skills, allowing me to build trust, anticipate needs, and promote a positive workplace culture.
Curious, proactive, and resilient, I thrive in environments where collaboration, continuous improvement, and international exposure are part of the daily rhythm. I am motivated by the opportunity to contribute to People Teams that value innovation, connection, and the growth of individuals and organizations.
Overview
16
16
years of professional experience
Work History
Office Manager and HR Administrator
GP JOULE ITALIA SRL
09.2022 - Current
- Supported the employee lifecycle through onboarding coordination, new hire training, documentation handling, and continuous assistance to colleagues and managers.
- Acted as a first point of contact for internal queries, ensuring clear communication and a positive employee experience.
- Collaborated with HR and management to implement internal processes, update procedures, and improve cross-functional workflows.
- Managed training logistics, including scheduling, materials, attendance tracking, and follow-up for internal development initiatives.
- Coordinated the Internal Coaching Program (Italy, Ireland, France – 2025), working with HR, team leaders, and external facilitators to support employee development and engagement.
- Assisted with HR administrative tasks, including data management, document organization, compliance checks, and maintaining accurate records.
- Supported engagement and wellbeing activities by organizing internal events, team moments, and cross-country initiatives.
- Ensured efficient daily operations — from travel coordination to meeting logistics — to enable teams to focus on their work and strategic priorities.
- Partnered with senior management on special projects aimed at improving communication, productivity, and internal collaboration.
- Maintained financial accuracy through invoice processing and expense tracking when required.
Office Manager
elab AS Watson Group
04.2017 - 07.2022
- Booked flights and hotels for domestic and international meetings.
- Meeting Coordination: Arranging logistics for meetings, including venue selection, agenda preparation, and follow-up on action items.
- Scheduled meetings, conferences, and appointments with other international BU Directors online and offline.
- Liaison Role: Acting as a point of contact between executives, departments, clients, and external stakeholders.
- Project Management: Assisting in the planning, execution, and monitoring of special projects, ensuring timelines and goals are met.
- Personnel search and recruitment activities.
- Management support on the onboarding process for new employees.
- Control of compliance with company procedures, especially regarding safety in the workplace, with the consequent organization of training courses.
- Budget management (CAPEX / OPEX), internal accounting, and administrative activities in general in collaboration with the group offices (Hong Kong, Utrecht, London) Preparation of PowerPoint presentations and reports in Excel Organization of meetings, travelling, and internal events.
HR Administrator-Office Manager
Zerostories - Next 14 Group
04.2016 - 04.2017
- Supported the full recruitment and selection process, coordinating interviews, managing candidate communication, and ensuring a smooth experience for both applicants and managers.
- Facilitated the onboarding program by preparing documentation, scheduling training sessions, and assisting new hires throughout their first weeks.
- Maintained accurate HR records and employee documentation, ensuring compliance with company policies, data protection standards, and audit requirements.
- Provided day-to-day HR administrative support, including contract management, training logistics, and personnel data updates.
- Acted as a point of reference for employees, promoting clear communication and contributing to a positive and supportive workplace culture.
- Collaborated with managers to coordinate meetings, team activities, and internal communications, enhancing connection and productivity.
- Improved internal organization by managing filing systems, documentation flows, and process efficiency across departments.
- Ensured smooth business operations—travel arrangements, meeting logistics, expense reports—allowing teams to stay focused on strategic priorities.
HR Administrator-Office Manager
Lumata Srl
03.2014 - 04.2016
- Supported onboarding activities and managed employee documentation in coordination with the London HR Department.
- Assisted in recruitment processes, including candidate sourcing, interview scheduling, and communication.
- Facilitated internal communication and supported a positive workplace environment across multicultural teams.
Business Development Manager
Maggiore Rent
08.2011 - 01.2014
- Drove business development and client growth, analysing customer needs and market trends to identify new commercial opportunities.
- Managed the full sales cycle, from lead generation to contract negotiation, developing tailored proposals aligned with brand and business objectives.
- Supported marketing initiatives by shaping targeted strategies and promotional plans for different customer segments.
Language Course Assistant
ASEI Language School Turin
07.2010 - 07.2011
- Supported training delivery and learning programs, preparing materials, coordinating logistics, and analysing learning needs at individual and team level.
- Contributed to skills development by facilitating sessions on communication and problem-solving, and improving training content based on feedback and research.
Sales promoter
Juventus Football Club
09.2009 - 07.2010
- Promoted products and engaged customers through persuasive communication and value-focused presentations.
- Gathered customer insights and supported marketing initiatives by identifying preferences and highlighting key product features.
Education
Diploma - Mental Coaching
IN Coach Academy
04.2023
II Level Person-Centered Counsellor Diploma - Person Centered Counseling
IACP Milano
Italy12.2022
I Level Person-Centered Counsellor Diloma - Person Centred Counselling
IACP Milano
Italy12.2020
Politic Sciences, International Studies
Università degli Studi di Torino
Italy05.2009
Diploma - Classical Studies
Umberto I European Classical High School
Italy06.2006
Skills
- People administration
- Recruitment agency engagement
- New starter inductions
- Coaching and mentoring
- Results-focused
- Prioritization and time management
- Cross-functional communication
- Project Management
- Logistics management
- Policy and procedure development
Languages
English
Advanced (C1)
French
Upper intermediate (B2)
Italian
Bilingual or Proficient (C2)
Romanian
Bilingual or Proficient (C2)
Timeline
Office Manager and HR Administrator
GP JOULE ITALIA SRL
09.2022 - Current
Office Manager
elab AS Watson Group
04.2017 - 07.2022
HR Administrator-Office Manager
Zerostories - Next 14 Group
04.2016 - 04.2017
HR Administrator-Office Manager
Lumata Srl
03.2014 - 04.2016
Business Development Manager
Maggiore Rent
08.2011 - 01.2014
Language Course Assistant
ASEI Language School Turin
07.2010 - 07.2011
Sales promoter
Juventus Football Club
09.2009 - 07.2010
II Level Person-Centered Counsellor Diploma - Person Centered Counseling
IACP Milano
I Level Person-Centered Counsellor Diloma - Person Centred Counselling
IACP Milano
Politic Sciences, International Studies
Università degli Studi di Torino
Diploma - Classical Studies
Umberto I European Classical High School
Diploma - Mental Coaching
IN Coach Academy