Albina Gerxhaliu

1. Project Management:

• Coordinate activities across various functions within the organization, ensuring contributions from different areas are integrated into cohesive project and program plans. Support the Secretary General (SG) by attending meetings and tracking organizational commitments, deadlines, and strategic milestones, acting as a key liaison between different departments and the SG to streamline communication and ensure alignment.
• Assist in the execution and follow-up of critical initiatives, ensuring all projects are on track and completed within the defined scope and timelines.

2. Content Development & Coordination:

• Draft presentations, reports, and other materials for the SG, adapting content for diverse audiences and platforms.
• Manage official correspondence for the SG and President, ensuring smooth communication between leadership and external stakeholders.
• Write internal and external blogs, letters, and articles on behalf of the SG, working closely with the Communications Manager to maintain consistency in messaging and tone.

3. Agenda Management:

• Coordinate and align the SG’s agenda with the strategic priorities of the organization, ensuring optimal time management and preparation for key engagements.
• Oversee the President’s agenda, working in close collaboration with the SG to ensure alignment of leadership activities.
• Attend meetings, take minutes, and ensure timely follow-ups, including briefing notes and tracking actions stemming from discussions.

• Managed the Ambassador’s calendar, coordinating official meetings, diplomatic events, and engagements with government officials and foreign dignitaries.
• Organized and oversaw logistics for diplomatic events, conferences, and official visits, ensuring adherence to protocol and smooth execution of all activities.
• Facilitated communication between the embassy, government entities, and international organizations, maintaining effective and timely correspondence.
• Handled travel arrangements for the Ambassador, including visas, accommodations, and transportation, ensuring seamless logistics for domestic and international trips.
• Oversaw the day-to-day administrative operations of the embassy, including office management, budgeting, and procurement, ensuring an efficient and organized workplace.
• Managed confidential documents and communications, maintaining discretion and professionalism in handling sensitive information.