DENISE LASPROGATA
Summary
Experienced executive assistant with a strong background in supporting C-suite executives in fast-paced and demanding settings. Adept at providing crucial administrative assistance and playing a key role in driving strategic financial initiatives. Known for exceptional organizational and communication skills, instrumental in streamlining operations and optimizing executive productivity.
Overview
23
23
years of professional experience
Work History
Executive Assistant to the CFO
MASONS OF CALIFORNIA
04.2023 - 01.2024
- Provided high-level support with calendar management, meeting preparations and travel
- Prepared agendas and minutes for senior-level meetings that prioritized discussion topics effectively addressing critical business issues
- Served as a liaison between the CFO and internal/external stakeholders
- Anticipated needs proactively by providing extensive logistical support such as catering arrangements or coordinating audiovisual equipment setup during crucial meetings
- Organized and managed Company events and meetings including All Staff Meetings, Annual Communications, Quarterly Finance Meetings and the Annual Holiday Party
- Enhanced office efficiency by developing and implementing new administrative processes, leading to a more effective workflow
- Collaborated closely with other executive assistants to ensure smooth coordination of tasks across departments
- Tracked project deadlines and milestones, assisting the CFO in meeting critical objectives on time
- Managed office supplies inventory, ensuring optimal availability for day-to-day operations and minimizing unnecessary costs
- Processed travel expenses and reimbursements
Executive Assistant to the CFO
KUSHNER GROUP
07.2022 - 10.2022
- Provided high-level administrative support to the Chief Financial Officer during a 3-month temporary placement
- Managed complex calendar schedules for the CFO, ensuring timely attendance at meetings
- Created detailed agendas for internal and external meetings
- Screened calls and emails and responded accordingly to support executive correspondence
- Processed monthly expense reports
- Updated spreadsheets and databases to track, analyze, and report on occupancy data
- Handled confidential and sensitive information with discretion and tact
- Contributed to a positive work environment by maintaining strong working relationships with colleagues across all levels of the organization
Executive Assistant to the President & Vice President
FILIPACCHI
01.2015 - 06.2022
- Provided administrative and strategic support to the President and Vice President
- Enhanced executive efficiency by managing and prioritizing the President's daily schedule, appointments, and travel arrangements
- Screened, responded and prioritized emails and calls on behalf of both principals
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Prepared comprehensive briefing materials for meetings, enabling informed decision-making by the President
- Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President
- Coordinated high-level events with meticulous attention to detail, fostering strong relationships with clients and partners
- Assisted in the development of strategic initiatives, contributing to improved company performance and growth
- Processed monthly expense reports including profit/loss reports
- Oversaw and managed events and meetings both onsite and offsite including catering coordination, site selection, budget, travel, guest correspondence, event agendas, invitations, and staffing
- Assisted with recruiting staff and managed their onboarding and training
- Handled confidential and sensitive information with discretion and tact
Executive Assistant to the CEO & CFO
PUBLICIS
01.2013 - 01.2015
- Managed complex calendars, scheduled meetings and coordinated travel arrangements for the CEO and CFO
- Managed calendars for 5 senior executives in various locations and time zones
- Organized and managed annual global conferences and quarterly North America meetings
- Screened calls and emails and responded accordingly to support executive correspondence.
- Provided professional administrative support during board meetings, including agenda preparation.
- Processed monthly expense reports for 5 senior executives
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Facilitated training and onboarding for incoming office staff.
- Coordinated events and worked on ad hoc projects.
Executive/Personal Assistant to the CEO
LHF Corporation
02.2007 - 10.2012
- Managed the business and personal affairs of the CEO
- Arranged domestic and international travel plans and itineraries
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Organized high-level events, ensuring seamless execution and positive attendee experiences
- Oversaw personal and professional calendars
- Contributed to project success by providing logistical support and tracking progress against milestones
- Oversaw office management tasks, including supply inventory, facilities maintenance, and vendor relations
- Processed monthly expense reports
- Maintained operations of the CEO's New York and Long Island residence
- Contributed to project success by providing logistical support and tracking progress against milestones
- Kept detailed track of household and maintenance inventory and schedules
- Used discretion when handling confidential information
Executive/Personal Assistant to the President
THE FASHION INSTITUTE OF TECHNOLOGY
06.2001 - 12.2006
- Managed a heavy calendar including meetings, speaking engagements, interviews, conferences, and travel
- Arranged domestic and international travel plans and itineraries
- Answered high volume of phone calls and email inquiries
- Processed monthly expense reports
- Oversaw office management tasks, including supply inventory, facilities maintenance, and vendor relations
- Organized private fundraising events at the President's home
- Used discretion when handling confidential information
Education
Bachelor of Science Degree - Psychology
Vanderbilt University
Nashville, TN05-1995
Skills
- MS Office Suite
- Concur
- BoardEffect
- Verbal communication
- Office administration
- Document preparation
- Executive support
- Calendar management
Timeline
Executive Assistant to the CFO
MASONS OF CALIFORNIA
04.2023 - 01.2024
Executive Assistant to the CFO
KUSHNER GROUP
07.2022 - 10.2022
Executive Assistant to the President & Vice President
FILIPACCHI
01.2015 - 06.2022
Executive Assistant to the CEO & CFO
PUBLICIS
01.2013 - 01.2015
Executive/Personal Assistant to the CEO
LHF Corporation
02.2007 - 10.2012
Executive/Personal Assistant to the President
THE FASHION INSTITUTE OF TECHNOLOGY
06.2001 - 12.2006
Bachelor of Science Degree - Psychology
Vanderbilt University
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