Eleonora Iula

· Reporting to the Commercial Strategy Lead: global point of contact for RD international congresses for external and internal stakeholders

· Planning and tracking of congress budget, execution and payments.

· Managing relationships with congress organizers: applications, congress registrations, general communications, etc.

· Co-creating congress planning & strategy together with the assigned Congress Core Team.

· Coordination of overall congress cross-functional activities and tracking of congress planning execution.

· Congress logistics arrangements: accommodation, meals, in-situ transportation, and events around the congress.

· Flagging of bottlenecks and congress deadlines.

· Internal Events:

· Coordinating overall event planning and activities

· Arranging event logistics

· Reporting directly to the Rare Diseases Europe Vice President: managing of his agenda and support in scheduling meetings, travels, etc.

· Team / HCP events, dinners: contact with locations and suppliers, quotations, invitations.

· Support Commercial Strategy Lead and x-functional Leads in congresses/events organization/registration: contacts with organizers, suppliers, travels and promotional agencies

· Support internal meetings: active participation when required, invitations, technology set up as needed, minutes.

· General Support for Team travels: flights, accomodation, transfer etc.

· Finance Support: active support in Budget tracking, close cooperation with Finance Dept.:

o Monthly budget tracking: monthly comparison actual/committed vs budget

o Monthly calls with functions for annual budget checking

· Vendor management process: support with Contracts writing, processing of BU orders in Oracle, check of payment schedule and contacts with Admin Dept for payment processing, incl. EPM system for BU budget upload

· Contracting: Support contracting process, DocuSign procedure and country specific needs such as fair market value, organization of HCP attendance to events / AdBoards etc.

Archive and Sharepoint management: creation, update and support to colleagues, including training as needed.

· Organization of international exhibitions PLAST (www.plastonline.org) and GREENPLAST (www.greenplast.org) in Milan

· Coordination of Italian Pavilions in foreign exhibitions of the plastics and rubber sector with presence onsite (Poland, Turkey, Uzbekistan, Mexico, Russia, Morocco, Germany, etc..)

· Budget planning and tracking

· Organization of company events in Italy and abroad, sales meetings and parties:

- contacts with organizers, stand fitters, freight forwarders, catering companies, etc..

- sales activities with prospects

- technical assistance to exhibitors (information communications, FAQ, pre and post event assistance)

- presentations and reports in word, excel, power point

- creation of brochures, leaflets, other promotional material

- technical translations to/from Italian/Spanish/English

- update of AMAPLAST (www.amaplast.org), PLAST (www.plastonline.org) and GREENPLAST (www.greenplast.org) websites

· archive management

· Organization of the Director's agenda

· Writing of Agency, Distribution, Consultancy contracts

· Sales reports with AS400

· Organization of training courses and demonstrations for customers (travel, accommodation, transfer, catering)

· Organization of congresses and meetings: contacts with customers, organizers, suppliers

· Orders

· PPT and XLS presentations

· Check and supply of office/plant material

· Contacts with suppliers

· Forecasts and quotations check and evaluation

· Orders with SAP

· Switchboard management

· Welcoming of Italian and foreign visitors

· Orders with EBP and processing with SAP

· Translations English-Italian of products’ sheets