Gaia Mezzi
Milano
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
26
26
years of professional experience
Work History
Office Manager
Smartenergy Italy S.r.l.
07.2023 - Current
- Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to well-organized workplace culture.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Organized travel arrangements for executives by researching cost-effective options while accommodating individual preferences.
- Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
Office Manager
Astrantus Investment Management
09.2022 - 06.2023
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Implemented new software tools for streamlined project management, increasing efficiency in task completion across teams.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
Office Manager
Cromwell Property Group
01.2022 - 05.2022
- Improved employee retention rates by fostering a positive work environment and providing growth opportunities through training programs.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
Translator and Interpreter
World Trade Center
02.2017 - 02.2020
- Provided cultural input to speakers to help parties who did not speak similar languages communicate with and understand one another.
- Interpreted conversations simultaneously to help both parties conduct business.
Office Manager
RAR Engineering
02.2015 - 05.2016
- Maintained computer and physical filing systems.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed office operations while scheduling appointments for department managers.
- Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
- Coordinated special projects and managed schedules.
- Compared vendor prices and negotiated for optimal savings.
- Sourced vendors for special project needs and negotiated contracts.
- Arranged corporate and office conferences for company employees and guests.
Personal Assistant
Kinetic Italy (WPP)
07.2007 - 09.2012
- Displayed absolute discretion at handling confidential information.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Maintained appropriate filing of personal and professional documentation.
- Sourced and ordered office equipment and supplies.
- Arranged domestic and international travel plans and itineraries.
Seller
Prada Group
01.2002 - 03.2005
Flight Attendant
Alitalia
07.2000 - 11.2001
Flight Attendant
Air Europe
01.1998 - 07.2000
- Enhanced passenger satisfaction by providing exceptional in-flight service and addressing individual needs.
Education
European Languages And Cultures
Università Degli Studi Di Parma
Liceo Scientifico Maria Luigia
Parma Skills
- Office Management
- Personal Assistant
Timeline
Office Manager
Smartenergy Italy S.r.l.
07.2023 - Current
Office Manager
Astrantus Investment Management
09.2022 - 06.2023
Office Manager
Cromwell Property Group
01.2022 - 05.2022
Translator and Interpreter
World Trade Center
02.2017 - 02.2020
Office Manager
RAR Engineering
02.2015 - 05.2016
Personal Assistant
Kinetic Italy (WPP)
07.2007 - 09.2012
Seller
Prada Group
01.2002 - 03.2005
Flight Attendant
Alitalia
07.2000 - 11.2001
Flight Attendant
Air Europe
01.1998 - 07.2000
European Languages And Cultures
Università Degli Studi Di Parma
Liceo Scientifico Maria Luigia
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