Results-driven and highly organized Administrative Specialist with over 3 years of experience supporting human resources operations and office administration in fast-paced, dynamic environments. Proven expertise in HR documentation and administrative coordination. Adept at managing confidential information, streamlining workflows, and enhancing internal communication across departments. Skilled in Microsoft Office Suite, and office management tools. Recognized for professionalism, attention to detail, and a proactive approach to problem-solving. Committed to supporting organizational goals through efficient HR practices and strong administrative support.
Hi, I’m
JACKLINE BEKHIT
Trieste
Summary
Overview
6
years of professional experience
Work History
EKhales Subsidiary of EFinance
Senior Admin Specialist
02.2023 - 07.2024
Job overview
- Provide advanced administrative support, including scheduling, travel coordination, correspondence, and meeting preparation.
- Support accounting department to provide manage invoices, payments, and receipts
- Confer with human resources department to provide assistance with payroll, personnel databases and other duties
- Maintaining timelines and monitoring budget.
- Optimized inventory management, minimizing waste and reducing costs.
- Led quality assurance efforts, maintaining high standards for all products and services.
- Negotiated with suppliers to reduce material costs, improving profit margins.
- Print and process all transcript orders on a daily basis, ensuring that all orders meet the published delivery deadlines.
- Prepare reports, presentations, and documentation for internal and external use.
- Coordinate cross-functional activities and ensure communication between departments is clear and effective.
- Manage calendars, prioritize appointments, and handle meeting logistics.
- Maintain confidential files, records, and sensitive information.
- Review and process expense reports, invoices, and procurement requests.
- Organize and oversee administrative procedures and implement improvements.
- Support departmental goals and initiatives, assisting with event planning, research, or budget tracking as needed.
INNOVO office furniture
Admin specialist
06.2021 - 02.2023
Job overview
- Provide general administrative support, including answering phones, handling incoming correspondence, and greeting visitors.
- Assist with scheduling meetings, booking conference rooms, and preparing meeting materials.
- Maintain and organize physical and electronic files, documents, and records.
- Prepare basic reports, memos, spreadsheets, and presentations as requested.
- Order and manage office supplies and assist with inventory tracking.
- Support data entry, database management, and document formatting tasks.
- Assist with travel arrangements, expense tracking, and reimbursements.
- Help coordinate internal events or department activities.
- Perform other administrative duties as assigned by supervisors or senior team members.
Banque Misr
Customer Service Representative, Internship
09.2020 - 10.2020
Job overview
- Assist with resolving customer issues, escalating more complex cases to senior representatives as needed.
- Maintain accurate customer records in the CRM system.
- Help process returns, exchanges, and order tracking requests.
- Collaborate with internal teams to ensure a consistent and high-quality customer experience.
- Participate in training sessions and team meetings.
Novotel Hotels
Cost Accountant, Internship
06.2018 - 09.2018
Job overview
- Managed inventory levels, ensuring accurate stock counts and timely replenishment.
- Coordinated receipt and inspection of incoming goods, verifying quality and compliance with specifications.
- Trained new staff on safety protocols, equipment usage, and standard operating procedures.
- Improved inventory accuracy by conducting regular stock checks and maintaining updated records.
- Received product shipments and organized in stockroom storage area.
- Kept sales receipts and maintained accounting records.
- Conducted regular audits of financial transactions to ensure compliance with internal policies and procedures.
- Assisted in the preparation of annual budgets, providing detailed cost breakdowns for various departments.
- Trained junior staff on accounting software, enhancing team productivity and knowledge sharing within department.
Education
Università Degli Studi Di TriesteItaly
2nd Year in Bachelor Degree from Business And Managerial Economics
University Overview
Cairo University
Bachelor’s degree from Commerce English section, Accounting
05.2020
University Overview
GPA: Good
Skills
- Enthusiastic, hard worker, active and very fast to learn new technologies and sciences
- Researching and planning for creating ideas, solving problems & working under pressure
- Ability to work in a group with excellent communication skills or individually according to the job requirements
- High Sense of time management
- Training and leading team members, teaching and motivational skills
- Creative, and able to work in a demanding environment
- Analytical thinking
- Vendor relations
- Multitasking Abilities
Language and Computer Skills
Excellent in spoken and written Arabic and English.
Fair in spoken and written Italian.
Very Good Knowledge of all Microsoft Office Software.
References
References
FURNISHED UPON REQUESTTimeline
Senior Admin Specialist
EKhales Subsidiary of EFinance
02.2023 - 07.2024
Admin specialist
INNOVO office furniture
06.2021 - 02.2023
Customer Service Representative, Internship
Banque Misr
09.2020 - 10.2020
Cost Accountant, Internship
Novotel Hotels
06.2018 - 09.2018
Università Degli Studi Di Trieste
2nd Year in Bachelor Degree from Business And Managerial Economics
Cairo University
Bachelor’s degree from Commerce English section, Accounting