Jennifer Gillen
Zeccone (PV),(PV)
Summary
Highly motivated and detail-orientated professional with 15 years experience at top management level offering extensive administrative experience. Adept at handling multiple tasks and providing assistance to senior executives in a fast paced and demanding work environment. Expert at maintaining schedules and diaries across various time zones. Known for exercising discretion as well as maintaining strict confidentiality of sensitive information.
Overview
26
26
years of professional experience
Work History
EA to Head of Advisory & Financing Solutions
UniCredit SpA
2021.09 - Current
- Managed executive's calendar, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Served as a liaison between departments to facilitate effective communication throughout the department.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Facilitated training and onboarding for incoming office staff.
- Handled confidential and sensitive information with discretion and tact.
EA to Global Head of Financing & Advisory
UniCredit SpA
2018.03 - 2021.09
- Managed executive's calendar, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
Executive Team Assistant - Financial Sponsor Solutions
Unicredit S.p.A - Corporate & Investment Banking
2014.02 - 2018.02
- Provide executive-level administrative support to the Head of Financial Sponsor Solutions and 20 team members with a demonstrated ability to improvise, improve procedures and meet demanding deadlines
- Liaise between all impacted departments to ensure proper communications and reporting practices
- Plan and coordinate annual global staff offsite event, client events both on and off site
- Organize special events, travel arrangements, corporate agendas and itineraries
- Process monthly travel expenses ensuring strict cost containment policies
- Preparation of presentation material for client meetings and reports for global top management
- Organize informal staff events to boost morale and enhance team development.
EA - Financing & Advisory Italy
Unicredit S.p.A - Corporate & Investment Banking
2010.10 - 2014.01
- Diary Management for 4 Managing Directors reporting directly to the Head of F&A Italy
- Organize cost and time effective travel arrangements coordinating various diaries to optimize time and results
- Oversee office operations through liaising with support staff to ensure optimal working environment for all team members
- Organize annual in-house client event with over 150 attendees
- Monitoring office stock and inventory and ordering supplies as necessary.
EA to CEO & Equity Team Heads
Sofipa SGR
2008.02 - 2010.10
- Diary management and travel arrangements for CEO and Equity Team Heads
- Arrange client meetings and Board meetings for portfolio companies
- Maintain client database for company communications
- Prepare client presentations and internal reports for Board of Directors.
EA to CIO
Intesa Sanpaolo S.p.A
2002.09 - 2008.02
- Diary management for Group CIO
- HR Administrative duties for over 150 staff members
- Filter and screen incoming correspondence via mail/telephone
- Liaise with other departments to ensure smooth operational activities
- Organize regular client business lunches
- Arrange staff schedules to ensure complete coverage of the office at all times.
EA to CEO/Head of Logistical Operations
Banca Primavera (Gruppo Intesa)
2001.10 - 2002.09
- Filter all correspondence via telephone, mail and post for CEO
- Diary management and event coordination
- Responsible for rental contracts regarding new branch offices
- Administrative support for head of Logistical operations.
Senior Tutor/Course coordinator
Linguarama Srl
1998.12 - 2001.10
- Teach and assess business students at all levels both individually and in groups
- Support junior staff members on arrival in Italy
- Produce reports for company's on staffs' final course results
- Design both individual and group courses based on students abilities.
Education
Bachelor of Arts - Business Administration
University of The West of Scotland
Paisley (Scotland)06.1998
Skills
Friendly, Positive Attitude
Teamwork and Collaboration
Time Management
Attention to Detail
Multitasking
Critical Thinking
Organizational Skills
Calm Under Pressure
Problem-Solving
Languages
Italian
Bilingual or Proficient (C2)
Spanish
Elementary (A2)
Timeline
EA to Head of Advisory & Financing Solutions
UniCredit SpA
2021.09 - Current
EA to Global Head of Financing & Advisory
UniCredit SpA
2018.03 - 2021.09
Executive Team Assistant - Financial Sponsor Solutions
Unicredit S.p.A - Corporate & Investment Banking
2014.02 - 2018.02
EA - Financing & Advisory Italy
Unicredit S.p.A - Corporate & Investment Banking
2010.10 - 2014.01
EA to CEO & Equity Team Heads
Sofipa SGR
2008.02 - 2010.10
EA to CIO
Intesa Sanpaolo S.p.A
2002.09 - 2008.02
EA to CEO/Head of Logistical Operations
Banca Primavera (Gruppo Intesa)
2001.10 - 2002.09
Senior Tutor/Course coordinator
Linguarama Srl
1998.12 - 2001.10
Bachelor of Arts - Business Administration
University of The West of Scotland
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