Lucia pettinari
Roma
Profilo professionale
Professional with consolidated experience in administrative and financial management of international cooperation and NGO projects, with strong expertise in budgeting, financial reporting and management control. Skilled in financial monitoring and verification of expenditure compliance in line with major institutional donors’ requirements (AICS, European Union, CEI, 8x1000 and other public/private donors).
Experience gained both at headquarters and field level, with responsibility for full project accounting management, preparation and validation of financial documentation, and support to internal and external audit processes. Strong capacity to coordinate between HQ and field offices, including management of financial and information flows, operational support to local teams, and training on administrative and accounting procedures.
Strong analytical, organizational and problem-solving skills in complex and multicultural environments, with a detail-oriented, compliance-driven and deadline-focused approach. Academic background in International Relations and Labour Policies, with additional knowledge in Human Resources and employment services.
Panoramica
9
9
years of professional experience
1
1
Certification
Esperienza lavorativa
FOCAL POINT AMMINISTRAZIONE FINANZA E CONTROLLO
ISTITUTO PER LA COOPERAZIONE UNIVERSITARIA (ICU)
ROMA, ROMA
2024.06 - ad oggi
- Support in project financial planning at headquarters level, covering all ICU projects implemented across field offices, including proposal budgeting, resource allocation and co-financing management, in compliance with donor regulations (e.g. AICS, European Union, CEI “Otto per Mille” and other institutional donors).
- Control, verification and validation of financial reports submitted to donors for all projects implemented by ICU field offices, ensuring compliance with donor guidelines and eligibility of expenditures.
- Financial monitoring and consolidated oversight of project budgets across all field operations, including tracking, revisions and amendments.
- Management of consolidated project cash-flow, including liquidity transfers, advances to field offices and verification of accounting documentation.
- Control of bank reconciliations and supervision of administrative and financial filing systems across headquarters and field offices.
- Support and coordination of internal and external audits for all ICU projects, including donors, auditors and partners, preparation of financial documentation, audit follow-up management and monitoring of corrective actions.
- Monitoring of audit recommendations and support in the implementation of corrective actions identified by auditors across field operations.
- Administrative and financial training and support to international offices and local teams, ensuring consistent application of procedures across all projects and countries of intervention.
- Support in strengthening internal control systems and harmonization of administrative and financial procedures at organizational level.
- Coordination with project managers, partners and donors on all administrative, financial and compliance-related matters.
Administrative & Financial Project Officer
VOLONTARIATO INTERNAZIONALE DONNA EDUCAZIONE SVILUPPO- VIDES ODV
ROMA, ROMA
2018.09 - 2024.06
- Recording of project accounting (HQ and field offices) and management of supporting documentation in the accounting system.
- Preparation of full financial reports for donors (AICS, CEI, Italian “Otto per Mille”, etc.), including supporting documentation (invoices, timesheets, payroll allocations).
- Monitoring of project expenditure against approved budgets and support to local staff in daily financial management.
- Management of financial flows to field offices according to project implementation progress.
- Participation in field missions for administrative support, financial verification and staff training.
- Support to audit processes and compliance checks with donor and internal procedures.
- Procurement and documentation support.
- Preparation of project budgets and support in budget revisions and amendments.
- Collaboration with HQ and field teams on administrative and financial activities.
Civil Service Volunteer
VOLONTARIATO INTERNAZIONALE DONNA EDUCAZIONE SVILUPPO- VIDES ODV
ROMA, ROMA
2017.09 - 2018.09
- Administrative support to the project office, including management, archiving and organization of project and financial documentation.
- Support to project back-office activities, including preparation and systematization of documentation (forms, annexes, invoices and supporting documents) and verification of document completeness.
Junior Project Officer
AEPP
ROMA
2015.09 - 2018.09
- Support in the implementation and monitoring of projects on intercultural inclusion of migrant minors and school integration.
- Support to administrative and financial project management, including budgeting, donor reporting and compliance with partner institutions (Municipio VII, City of Rome).
- Operational support to educational and after-school activities in lower secondary schools within Municipio VII- City of Rome
Intern
Permanent Representation of Italy to the UN Agencies in Rome, Rome
Rome
2015.08 - 2016.02
- Participation alongside diplomatic staff in institutional meetings at FAO, IFAD, IDLO and WFP.
- Preparation of analytical summaries and reports of meetings and discussions with international organizations.
Istruzione
Postgraduate Master’s Degree (Level I) - Expert in Labour Services and Labour Policies
UNIVERSITÀ TELEMATICA DEGLI STUDI IUL
Firenze2025-04
International Relation&Development Cooperation - International Cooperation and Development
SOCIETA ITALIANA PER L'ORGANIZZAZIONE INTERNAZIONALE (SIOI)
ROME2015-08
MASTER DEGREE - INTERNAZIONAL RELATIONS (M-52)
UNIVERSITA' DEGLI STUDI DI PERUGIA
PERUGIA2014-11
High School Diploma - Linguistic Lyceum
Istituto di Istruzione Superiore “Alberico Gentili”
San Ginesio (MC), Italy2007-06
Competenze
- Financial analysis and project financial control
- Strategic and operational planning of project activities
- Budget management and monitoring
- Accounting and project financial administration
- Administrative and financial management of complex projects
- Decision-making autonomy and operational problem solving
- Organizational and coordination skills
- Proactivity and results-oriented approach
- Ability to work in multicultural and multidisciplinary teams
- Resilience under pressure and ability to manage priorities
Lingue
Inglese
Intermedio
B1
Francese
Intermedio
B1
Tedesco
Base
A2
Certificazioni
FRENCH CERTIFICATION LANGUAGE DELF-B2
GERMAN CERTIFICATION LANGUAGE- B2
Cronologia
FOCAL POINT AMMINISTRAZIONE FINANZA E CONTROLLO
ISTITUTO PER LA COOPERAZIONE UNIVERSITARIA (ICU)
2024.06 - ad oggi
Administrative & Financial Project Officer
VOLONTARIATO INTERNAZIONALE DONNA EDUCAZIONE SVILUPPO- VIDES ODV
2018.09 - 2024.06
Civil Service Volunteer
VOLONTARIATO INTERNAZIONALE DONNA EDUCAZIONE SVILUPPO- VIDES ODV
2017.09 - 2018.09
Junior Project Officer
AEPP
2015.09 - 2018.09
Intern
Permanent Representation of Italy to the UN Agencies in Rome, Rome
2015.08 - 2016.02
Postgraduate Master’s Degree (Level I) - Expert in Labour Services and Labour Policies
UNIVERSITÀ TELEMATICA DEGLI STUDI IUL
International Relation&Development Cooperation - International Cooperation and Development
SOCIETA ITALIANA PER L'ORGANIZZAZIONE INTERNAZIONALE (SIOI)
MASTER DEGREE - INTERNAZIONAL RELATIONS (M-52)
UNIVERSITA' DEGLI STUDI DI PERUGIA
High School Diploma - Linguistic Lyceum
Istituto di Istruzione Superiore “Alberico Gentili”