Marta Sangermani

As DC Coordinator I manage multiple projects simultaneously, ensuring all met their deadlines and objectives without compromising quality.

Main tasks and activities:

• Provide assistance on work order creation.
• Create standardized templates
• Allocate unique document numbers both to internal and external documents
• Collaborate closely with Project Managers to create and maintain accurate document distribution matrices
• Enter data, generate reports, and produce tracking documents.
• Enhance team performance by providing support and resources.
• Coordinate document exchange between departments, contractors, suppliers, and customers.
• Coordinate and provide support for Document Controller team
• Create and maintain user accounts for Document Management Tool.
• Prepare training materials
• Train staff and external on document management best practices
• Train staff and external resources on Document Management Tool
• Support Engineering Project Teams by providing accurate and timely document information.
• Ensure timely submission of project documents by closely monitoring deadlines
• Contribute to ongoing process improvements by participating in regular meetings with key stakeholders related to document control practices.
• Act as primary liaison between departments for document-related needs.
• Manage schedules for maintaining project timelines and deliverables.
• Coordinate Vendor activities to ensure alignment with project needs.

As DC Coordinator I manage multiple projects simultaneously, ensuring all met their deadlines and objectives without compromising quality.

Main tasks and activities:

• Provide assistance on work order creation.
• Create standardized templates
• Allocate unique document numbers both to internal and external documents
• Collaborate closely with Project Managers to create and maintain accurate document distribution matrices
• Enter data, generate reports, and produce tracking documents.
• Enhance team performance by providing support and resources.
• Coordinate document exchange between departments, contractors, suppliers, and customers.
• Coordinate and provide support for Document Controller team
• Create and maintain user accounts for Document Management Tool.
• Prepare training materials
• Train staff and external on document management best practices
• Train staff and external resources on Document Management Tool
• Support Engineering Project Teams by providing accurate and timely document information.
• Ensure timely submission of project documents by closely monitoring deadlines
• Contribute to ongoing process improvements by participating in regular meetings with key stakeholders related to document control practices.
• Act as primary liaison between departments for document-related needs.
• Manage schedules for maintaining project timelines and deliverables.
• Coordinate Vendor activities to ensure alignment with project needs.

• Check accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
• Review all documents and reports for completeness and accuracy.
• Archive and transmit documents
• Manage technical documentation flow of engineering, project management, and construction activities.
• Manage file archival and information retrievals.
• Maintain accurate records of all project-related documents,
• Ensure timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
• Collaborate closely with project managers to create and maintain accurate document distribution matrices
• Coordinate with external vendors and partners in acquiring essential project documents
• Safeguard sensitive information through adherence to company confidentiality policies and procedures.
• Assist with document troubleshooting and recovery of corrupt documents and files.
• Upload company procedures and policies to EDMS, routing for approval and training.
• Converte documents from one application to another.

Project: FEED project Ca Voi Xanh (Blue Whale)

Contractor: Saipem Xsight

Client: Exxon Mobil

Main Activities:

• Manage documentation workflow
• Assist with document troubleshooting
• Collaborate with multiple departments
• Monitor document lifecycle
• Support Project Teams by managing document submissions
• Facilitate digital transformation by converting paper documents to electronic format.
• Coordinate with vendors for external document processing tasks.
• Maintain accurate records of all project-related documents
• Coordinate document exchange between departments, contractors, suppliers, and customers.
• Check accuracy and completeness of documents
• Ensure timely submission of project documents
• Manage technical documentation flow of engineering, project management, and construction activities.
• Transmit documents, organized revisions and tracked changes.
• Manage file archival and information retrievals.
• Provide assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
• Collaborate across departments and levels of management to gain consensus on procedural documentation.
• Convert documents from one application to another.

Project: Coral FLNG – Mozambique LNG

Client: Exxon

Main Activities:

• Manage documentation workflow
• Assist with document troubleshooting
• Collaborate with multiple departments
• Monitor document lifecycle
• Support Project Teams by managing document submissions
• Facilitate digital transformation by converting paper documents to electronic format.
• Coordinate with vendors for external document processing tasks.
• Maintain accurate records of all project-related documents
• Coordinate document exchange between departments, contractors, suppliers, and customers.
• Check accuracy and completeness of documents
• Ensure timely submission of project documents
• Manage technical documentation flow of engineering, project management, and construction activities.
• Transmit documents, organized revisions and tracked changes.
• Manage file archival and information retrievals.
• Provide assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
• Collaborate across departments and levels of management to gain consensus on procedural documentation.
• Convert documents from one application to another.

Project: Amursky

Client: Gazprom - Nipigas - Sinopec

Main Activities:

• Manage documentation workflow
• Assist with document troubleshooting
• Collaborate with multiple departments
• Monitor document lifecycle
• Support Project Teams by managing document submissions
• Facilitate digital transformation by converting paper documents to electronic format.
• Coordinate with vendors for external document processing tasks.
• Maintain accurate records of all project-related documents
• Coordinate document exchange between departments, contractors, suppliers, and customers.
• Check accuracy and completeness of documents
• Ensure timely submission of project documents
• Manage technical documentation flow of engineering, project management, and construction activities.
• Transmit documents, organized revisions and tracked changes.
• Manage file archival and information retrievals.
• Provide assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
• Collaborate across departments and levels of management to gain consensus on procedural documentation.
• Convert documents from one application to another.

Project: Jazan

Client: Saudi Aramco

Main Activities:

• Manage documentation workflow
• Assist with document troubleshooting
• Collaborate with multiple departments
• Monitor document lifecycle
• Support Project Teams by managing document submissions
• Facilitate digital transformation by converting paper documents to electronic format.
• Coordinate with vendors for external document processing tasks.
• Maintain accurate records of all project-related documents
• Coordinate document exchange between departments, contractors, suppliers, and customers.
• Check accuracy and completeness of documents
• Ensure timely submission of project documents
• Manage technical documentation flow of engineering, project management, and construction activities.
• Transmit documents, organized revisions and tracked changes.
• Manage file archival and information retrievals.
• Provide assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
• Collaborate across departments and levels of management to gain consensus on procedural documentation.
• Convert documents from one application to another.

• Contact Clients to resolve outstanding debts and improve recovery rates
• Improve Clients relations by providing empathetic and professional service
• Negotiate payment plans
• Track payment progress
• Maintain accurate records of customer accounts, payments and payment plans.
• Maintain confidentiality of client information to ensure compliance
• Prepare reports to inform management of collection activities
• Assist in training new team members
• Collaborate with legal department to pursue delinquent accounts.
• Prepare and submitted legal documents to initiate court proceedings.