Rosemari VITIELLO

Administrative Staff Assistant

NATO MEWSG

09.1992 - 06.2006

Served as a primary point of contact for clients, vendors, and stakeholders by addressing inquiries promptly and professionally via phone or email correspondence.
Reduced errors in documentation by thoroughly proofreading and editing reports, memos, and correspondence.
Conducted research projects on various topics related to business operations which informed strategic planning decisions made higherups.
Managed multiple calendars to coordinate meetings and appointments while avoiding conflicts or double bookings.
Supported executive staff members with scheduling, travel arrangements, and meeting coordination to ensure seamless daily operations.
Created visually appealing presentations using PowerPoint tools that aided executives'' decision-making process during important meetings.
Used advanced Microsoft Office skills to create polished documents, spreadsheets, and presentations that were well-received by colleagues and management alike.
Increased productivity within the office by delegating tasks appropriately and managing workloads effectively.
Prepared comprehensive meeting materials including agendas, minutes templates, presentation slideshows, handouts for attendees—all contributing towards well-organized gatherings.
Handled confidential documents with utmost discretion ensuring sensitive information remained secure at all times.
Enhanced office efficiency through the development and implementation of improved time management strategies.
Participated in team-building activities providing a sense of camaraderie and contributing towards a positive work environment.
Facilitated effective communication between various departments by acting as a liaison for interdepartmental projects.
Streamlined administrative processes by implementing new organization and filing systems.
Assisted in training new hires on company policies, procedures, software applications, and other essential tasks to ensure smooth transitions into their roles.
Maintained accurate records of employee attendance, vacation days, sick leave, and other essential HR information for efficient workforce management.
Organized office inventory by maintaining supplies list; ordering necessary items when needed and keeping storage areas neat and tidy.
Maintained professional demeanor while managing multiple competing deadlines ensuring tasks were completed accurately and on time.
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Executed record filing system to improve document organization and management.
Created and maintained databases to track and record customer data.
Restocked supplies and placed purchase orders to maintain adequate stock levels.
Scheduled office meetings and client appointments for staff teams.
Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Drafted correspondence and other documents for CEO and department heads in company's voice.
Managed department budgets and generated financial reports for management review.
Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
Managed filing system, entered data and completed other clerical tasks.
Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Assisted coworkers and staff members with special tasks on daily basis.
Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
Volunteered to help with special projects of varying degrees of complexity.

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