Ruth McDowell
Hillsdale
Summary
Detail-oriented Administrative Assistant with strong organizational skills. Proficient in data management, project support, and Microsoft Suite, driving efficiency in office operations.
Overview
17
17
years of professional experience
Work History
Administrative Assistant
Hillsdale College K-12 Education Office
Hillsdale
01.2022 - Current
- Provide administrative support to Director of Operations
- Provide support to the Director of Publication, Board Governance, and Director of School Leader Support
- Maintain school data on office dashboard and spreadsheets
- Crate Qualtrics surveys for data retrieval
- Create, execute, and maintain agreements made with schools and CMO/ESP
- Maintain Independent Contractors contracts and payments
- Use Concur for staff credit card reconciliation and budget maintenance
- Create zoom meetings as needed
Special Projects Coordinator/Administrative Assistant
Continental Linen Services
Kalamazoo
01.2015 - Current
- Provide administrative support to CEO/Owner, Senior VP, and Maintenance Director
- Maintain daily progress of Manager Plus, Computerized Maintenance Management System (CMMS) Program which required research, reporting findings to Executive team, and compiling data, followed by training maintenance team
- Complete garment orders and data collection/entry for creating reports using Microsoft Word/Excel, web-based programs, company software, and QuickBooks
- Perform customer care duties
- Maintain state records for fleet and coordinate annual reviews with proper documentation for management team
- Compile, complete, and file City of Kalamazoo reports required.
- Perform account receivable duties.
- Coordinated special projects to enhance operational efficiency and service delivery.
Administrative Assistant
Boxstamps Etc. LLC
Portage
01.2009 - Current
- Developed and updated database using Microsoft Excel for multiple projects for book vendor
- Designed company forms, including purchase orders, vendor cost sheets, packing slips, pricing spreadsheets, labels, inventories, and charts
- Collected pertinent information from internet and assisted supervisor in processing orders
Education
A.S. Degree - General -Business/Computer Technology
Lansing Community College
Lansing, MISkills
- Excellent organizational skills
- Attention to detail
- Proficiency in Microsoft, Asana, Blackbaud, Concur, Qualtrics, Forms
- Project support
- Database management
- Communication skills
- Team collaboration
- Problem solving
- Meetings Scheduling
Additional Work Experience
- Lead Transportation Coordinator/Hall Supervisor, Portage Public Schools, Portage, MI, 2014–2015
- Para-Educator, Federal Title One Program, Portage Public Schools, Portage, MI, 2002–2014
Timeline
Administrative Assistant
Hillsdale College K-12 Education Office
01.2022 - Current
Special Projects Coordinator/Administrative Assistant
Continental Linen Services
01.2015 - Current
Administrative Assistant
Boxstamps Etc. LLC
01.2009 - Current
A.S. Degree - General -Business/Computer Technology
Lansing Community College