SABRINA PAVAN

1. Strategic Project Leadership:

· Lead and managed high-profile projects that align with the strategic objectives of the European Alliance University.

· Collaborated with stakeholders from diverse cultural and academic backgrounds to ensure project alignment with the overarching goals of the alliance.

2. Cross-Cultural Collaboration:

· Fostered a collaborative and inclusive environment, working closely with partner universities across Europe.

· Navigated cultural nuances to build strong working relationships with international counterparts, enhancing the effectiveness of collaborative efforts.

3. Resource Management:

· Efficiently allocated and managed resources to optimize project outcomes.

· Worked closely with university departments and partner institutions to ensure the availability of necessary resources for successful project execution.

- Facilitated workshops to collect project requirements and user feedback.

- Managed a team of three people, defining work plans and evaluating resources .

4. Stakeholder Engagement:

· Engaged with internal and external stakeholders, including faculty, administrators, and industry partners, to ensure broad support and participation in alliance initiatives.

· Acted as a liaison between the university and external organizations to foster partnerships and collaborations.

5. Project Planning and Execution:

· Developed comprehensive project plans, considering timelines, milestones, and key deliverables.

· Implemented project management best practices to ensure the successful and timely completion of initiatives.

6. Communication and Reporting:

· Facilitated transparent and effective communication channels, regularly updating key stakeholders on project progress.

· Prepared and presented reports to university governance and alliance members, showcasing the impact and outcomes of collaborative initiatives.

• Management control over the ongoing project
• Management of all phases of the project from the beginning until its completion through the coordination of the activities of 4 European university partners and six companies for the development
• Scheduled work plans, evaluation of resources and determination of project timelines
• Planned project activities and set deadlines in compliance with the project commitments
• Monitored the progress of the activities (Tasks, deliverables and Milestones) to anticipate possible intervention or amendment needs with the European Commission
• Arranged the Financial report
• Manage the budget and implement mitigation strategies in case of unexpected events.
• Monitored project performance to identify areas of improvement and make adjustments.
• Coordinated with cross-functional teams to resolve project issues and mitigate risks.
• Provided detailed project status updates to stakeholders and executive management.
• Coordinated material procurement and required services for projects within budget requirements.

• Managed and oversaw ongoing projects
• Kept track of activities' progress and established deadlines.
• Writing Italian and European funding requests and grant applications to obtain additional funds for operating needs.
• Prepared Financial and Technical reports to the funding institutions
• Created a Dissemination and communication plan for the scientific results of the projects
• Participated in team projects, demonstrated an ability to work collaboratively and effectively.
• Cultivated interpersonal skills by building positive relationships with others.

• Implemented corporate structure, operated administrative and commercial procedures and maintained relationships with financial partners and professionals.
• Budgeting, management control and coordination of the administrative and commercial office
• Staff selection
• Developed strong partnerships with other businesses to allow for collaboration and more significant opportunities for growth.
• Secured sufficient funds to cover business obligations by tracking expenses and budgeting accurately.
• Prepared annual budgets with controls to prevent overages.
• Collaborated with legal, accounting, and other professional teams to review and maintain compliance with regulations.

• Budget and Management Control
• Preparation of Minutes and reports on board meetings
• PowerPoint presentations, reports and meeting memos with the German parent company Waldemar Link Gmbh
• Devised and presented business plans and forecasts to the board of directors.
• Collaborated with legal, accounting and other professional teams to review and maintain compliance with regulations
• Directed technological improvements, reducing waste and business bottlenecks.
• Relationship with the Banks.
• I was managing a team of 12 people, defining work plans, and evaluating resources .
• Communicated business performance, forecasts and strategies to investors and shareholders.
• Engaged positively with staff and leadership colleagues, soliciting and encouraging feedback and collaborative spirit.

• Managed administrative logistics of events planning, event booking, and event promotions.
• Coordinated with kitchen or catering staff on delivery, timing and food service style.
• Oversaw, prepared and managed event budgets to deliver at or below projected costs.
• Generated ideas to enhance and expand current event offerings.
• Produced detailed proposals for events to document timelines, suppliers and budgets.
• Implemented contingency plans to address last-minute changes or unforeseen events.
• Oversaw event registration process by collecting and tracking attendee information.
• Developed detailed event reports, documenting all aspects of each event.
• Analyzed event costs to identify areas of improvement and cost savings.
• Coordinated travel and accommodations for event attendees.

• Report, minutes, presentations
• Devised and presented business plans and forecasts to the board of directors.