Vanessa RUBIO
Rome
Summary
Proven Project Coordinator with a strong track record in managing multiple projects, optimizing workflows, and meeting deadlines. Adaptable in fast-paced environments, skilled in fostering inter-departmental communication, and experienced in data analysis and visualization for informed decision-making.
Overview
11
11
years of professional experience
Work History
Project Coordinator
World Food Programme
01.2021 - Current
- Manage project and programmes: supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Analyzed project performance data to identify areas of improvement.
- Monitored project progress, identified risks and took corrective action as needed.
- Developed and maintained compliance processes, tracking all compliance activities, follow up on recommendations, documents and data.
- Collect and analyze data ; produce accessible information products, including visualizations.
- Design reports using data visualizations to enable data driven decision-making
Data Coordinator
World Food Programme
06.2020 - 12.2020
- Developed innovative solutions to streamline processes and practices in support of Digital Transformation efforts.
- Gathered, assessed and optimized processes and workflows.
- Provided guidance on project management and coordination activities related to divisional initiatives
- Created and maintained Tableau data visualizations
- Assisted with development of data entry procedures to streamline data processing.
Head of Area Office
Handicap International
01.2020 - 03.2020
- Supervised operational development and management of finance, logistics and HR departments as well as programs (61 staff)
- Coordinated between teams and projects
- Ensured security management for West Nile teams: context and risk assessment, incident management, contingency plans, etc
- Provided ongoing direction and leadership for program operations.
- Analyzed program data by tracking and reporting program outcomes to identify areas of improvement.
- Ensure coordination and roll-out of mobile data collection tools and alignment on data management strategy
Coach Rapid Response Mechanism (RRM) Coordinator
Action Contre La Faim
04.2019 - 06.2019
- Provided analysis and diagnostic assessment of the context, security environment, stakeholders, and the RRM in place in accordance with the evolving humanitarian situation in Burkina Faso
- Created SOP of consortium coordination and information sharing
- Provided recommendations for improving the RRM consortium
- Coached and supported skills and knowledge development of the RRM coordinator
Head of Programmes
Solidarités International
11.2018 - 12.2018
- Supported the Country Director in context and risks assessment, situation analysis, security strategy and program development
- Managed and supervised administrative and daily program operations, complying with policies and regulations.
- Developed and maintained relationships with external partners to facilitate program operations.
- Analyzed program data by tracking and reporting program outcomes to identify areas of improvement.
- Facilitated workshops and conducted one-on-one training to educate team members.
Partnerships Consortium Coordinator
Handicap International
01.2016 - 06.2018
- Coordinated a consortium of 8 INGOs and 11 national organizations.
- Led operational coordination, implemented alert mechanisms, and developed close relationships with partners operating in extremely sensitive environments.
- Managed and supervised administrative and daily program operations, complying with policies and regulations.
- Identified program obstacles and communicated possible impacts to team.
- Met with project stakeholders on regular basis to assess progress and make adjustments.
- Managed multiple strategic projects with numerous sub-projects or workstreams.
- Facilitated workshops and conducted trainings on mobile data collection tools and data visualization: ODK, Kobo Toolbox, and PowerBI.
- Managed the development of dashboards and maps
- Identified, analyzed and interpreted trends or patterns in complex data sets.
- Contributed to development of data driven triggers for food basket distribution based on risk analysis.
- Coordinated information sharing on distribution data to enable data-driven planing, decision-making, presentations and reporting.
Project Manager
Action Contre La Faim
02.2015 - 08.2015
- Implemented voucher program for economic recovery for 200 households
- Managed budget, logistics, administrative duties, and staff security (10 people).
- Monitored project performance to identify areas of improvement and make adjustments.
Project Manager
Action Contre La Faim
09.2014 - 12.2014
- Conducted livelihoods evaluation for FAO project and implemented emergency winterization project for 700 households
- Managed a team of 14 people.
Program Manager
International Rescue Committee
03.2014 - 07.2014
- Managed the Rapid Response Mechanism (RRM); multi-sectorial assessments, emergency response; NFI distributions and WASH interventions
- Responsible for security, context assessment and logistical coordination
- Managed budgets, Monitoring & Evaluation, donor reporting, and a team of 11 staff.
Project Manager
Solidarités International
05.2013 - 07.2013
- Manage emergency food distributions for 3000 pregnant and breastfeeding women.
- Monitored project performance to identify areas of improvement and make adjustments.
- Managed 18 staff.
Associate Desk Manager
Solidarités International
08.2012 - 02.2013
- Ensured review of Project Proposals, logical framework, and Needs Assessments
- Monitored compliance with donor's compliance guidelines.
Education
Master - International Humanitarian Law
Université Paul Cézanne (Aix-Marseille III)
Aix En Provence, France07.2012
University Diploma - Human Rights Legal Officer
Université Paul Cézanne (Aix-Marseille III)
Aix En Provence, France07.2012
University Diploma - Crisis Management And Risks Reduction
Université Paul Cézanne (Aix-Marseille III)
Aix En Provence, France07.2012
Master - International And European Law
University Comenius of Bratislava
Bratislava, Slovavia 07.2010
Bachelor - Law and Economics
Université Toulouse Capitole
Toulouse, France07.2009
Skills
- Program Management and Project Coordination
- Business Process analysis and reengineering
- Data Visualization: Tableau Desktop, Power BI
- Data Collection (ODK, Kobo Toolbox) and Information management
- Microsoft Office 365
- Microsoft Visio
- Data Mapping
- Data and Analytics
- Policy and Procedure Improvement
Languages
French
Bilingual or Proficient (C2)
English
Bilingual or Proficient (C2)
Italian
Elementary (A2)
Spanish
Beginner (A1)
Timeline
Project Coordinator
World Food Programme
01.2021 - Current
Data Coordinator
World Food Programme
06.2020 - 12.2020
Head of Area Office
Handicap International
01.2020 - 03.2020
Coach Rapid Response Mechanism (RRM) Coordinator
Action Contre La Faim
04.2019 - 06.2019
Head of Programmes
Solidarités International
11.2018 - 12.2018
Partnerships Consortium Coordinator
Handicap International
01.2016 - 06.2018
Project Manager
Action Contre La Faim
02.2015 - 08.2015
Project Manager
Action Contre La Faim
09.2014 - 12.2014
Program Manager
International Rescue Committee
03.2014 - 07.2014
Project Manager
Solidarités International
05.2013 - 07.2013
Associate Desk Manager
Solidarités International
08.2012 - 02.2013
Master - International Humanitarian Law
Université Paul Cézanne (Aix-Marseille III)
University Diploma - Human Rights Legal Officer
Université Paul Cézanne (Aix-Marseille III)
University Diploma - Crisis Management And Risks Reduction
Université Paul Cézanne (Aix-Marseille III)
Master - International And European Law
University Comenius of Bratislava
Bachelor - Law and Economics
Université Toulouse Capitole
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